Intelligent Shipping | How to enhance the storage capacity of ship entry and exit information to improve declaration efficiency?

This article is about 650 words, and the estimated reading time is about 3-4 minutes   

Entry and exit declaration and cargo loading and unloading are two common services in ship berthing operations, and there are two major problems in both services: cumbersome procedures and more supporting materials to be carried and checked during processing, which leads to low declaration efficiency.

First, there are many types and quantities of relevant materials involved in the service process, such as ship and cargo declaration materials, SOF, bills of lading, general declarations, cargo bills, manifests, etc. Among them, there are certain documents and materials that need to be collected and produced by the agent or shipowner in advance. After the ship enters the port, it is necessary to quickly find these materials to go through the port and terminal procedures. Therefore, in many cases, shipping companies need to archive and store these materials and documents by category, which consumes both manpower and material resources. Over the years, a large amount of paper materials will be accumulated. If you need to look through reused materials, the scene will be unbearable.

Second, in the traditional service process, both the client and the service provider mainly choose to use mail to deliver the required materials and documents. However, the biggest difficulty in this type of traditional mail delivery is the difficulty of traceability. Normally, port call service is a multi-party collaborative service process, so a piece of material usually needs to be sent to multiple cooperating parties at the same time. If something is omitted during the delivery process, if you want to trace the cause, you have to go through a large number of emails to collect evidence. As time changes, many people in the industry now use instant messaging tools such as WeChat or WhatsApp to transmit information. Although the efficiency of transmission has improved, the storage of all third-party software has time limits, and there is a lot of chat content. If you want to reposition the association of the corresponding files, you need to search repeatedly, and it is impossible to establish targeted groups for communication based on voyages or ships.

Therefore, as an innovative digital shipping service platform, E-PORTS has created a complete operating system based on years of experience in ship services in ports, solving the above two major problems for the majority of shipping practitioners:

1.E-PORTS can realize the system's online production of ship and cargo declaration documents, including SOF, ship specification information, LINEUP production and sharing, etc., allowing the entrusting party and agent keep the same information transmission from the inquiry/quotation stage to the entrusted service stage, so as to ensure that the relevant partners can quickly understand the ship's movements;

2. During the ship's service in ports, the E-PORTS system can assist the entrusting party and the agent to use the standard template on the platform to quickly complete the production of ship declaration, cargo declaration and other materials. At the same time, all relevant materials are automatically filed and managed based on the ship and voyage time, which is convenient for the enterprise to find the corresponding materials by itself in the later stage, which is simple and fast;

3. In addition, the group chat template specially created by E-PORTS allows all shipping personnel to no longer be restricted by communication tools. They can only choose to use E-PORTS group chat to connect service-related collaborators and join the group. All chats and communications are centered around ships and voyages. In the group chat, inquiry/quotation communication, cost negotiation, material delivery, and service progress communication can be carried out, especially to help both parties quickly communicate about the resolution of ship emergencies in port.

E-PORTS intelligent shipping service platform can greatly improve the storage capacity of ship entry and exit information, thereby speeding up declaration efficiency. You are welcomed to download our APP to experience the convenience that business group chat brings to you~